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Todoist Alternatives

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PlanMonthlyAnnual
FreeFree—
ProMost popular$5.00/mo$48.00/yr
Business$8.00/mo—

Verdict

Todoist Pro raised pricing in December 2025 to $5/mo on annual billing, with monthly billing landing roughly 40 percent higher. That puts Pro materially above the cheapest standalone task managers and tightens the upgrade pressure on the 5-project Free tier. The cost flips for subscribers whose actual workflow does not lean on natural-language quick-add or the integration catalog, and who would rather have bundled productivity features (Pomodoro, habits) or a workspace shape.

Where alternatives win

TickTick Premium at $35.99/yr bundles Pomodoro timer, habit tracker, and calendar view with subscription support at roughly 60 percent of Todoist Pro's annual rate; the right pick when your workflow combines tasks with time blocks and habit streaks.

Any.do Premium at $4.99/mo annual ships a calmer daily-planner UX with native WhatsApp reminders unique in the category; the right pick when tasks need pairing with a morning planning ritual.

Notion Free covers solo task tracking; Plus at $10/user/mo annual unifies tasks with notes, wikis, and databases for users whose tasks live inside larger project context.

Workflowy Pro at $6.99/mo annual focuses on infinite nested outlines with mirroring across locations; the right pick for thinkers who plan top-down rather than queueing flat tasks.

By Subrupt EditorialPublished Reviewed

Todoist won the cross-platform task manager category by being the most reliable on every device. Natural-language quick-add ("every Tuesday at 3pm #work" creates a recurring task) is the killer feature, and sync across Mac, iOS, Android, web, and Windows is among the smoothest in the field. Pro covers 300 projects with reminders, filters, and labels.

The trouble for many subscribers is the December 2025 price hike paired with audience drift. Todoist Pro now runs roughly two-thirds higher than TickTick's annual rate. Subscribers who never use the natural-language depth find themselves paying for a feature they do not lean on. Subscribers whose work has grown beyond pure tasks find the linear-list model too narrow.

Five reader groups arrive here. Subscribers who want bundled productivity features (Pomodoro, habits) at a lower price. Users with a daily-planner ritual who need WhatsApp or visual planning. Users whose tasks live inside larger docs and projects. Outline thinkers who plan top-down rather than queueing flat tasks. And users whose Free tier hit the 5-project cap and who balk at the new Pro rate.

Quick map by what your task workflow actually needs: bundled Pomodoro and habits equals TickTick. WhatsApp and daily planner equals Any.do. Tasks inside docs equals Notion. Outline-shaped thinking equals Workflowy.

Affiliate disclosure: Subrupt earns a commission when you switch to a service through our recommendation links. This never changes the price you pay. We only recommend services where there's a real cost or feature advantage for you, and our picks are based on the data on this page, not on which programs pay the most.

Quick pick by use case

If you only have thirty seconds, find your situation below and skip to that pick.

If you want bundled Pomodoro and habit trackingTickTickTickTick Premium at $35.99/yr bundles Pomodoro, habits, and calendar view.If you want a daily-planner UX with WhatsApp remindersAny.doAny.do Premium at $4.99/mo annual ships strong daily planning plus WhatsApp.If your tasks belong alongside larger docs and project contextNotionNotion Plus at $10/user/mo annual unifies tasks with notes and databases.If you think in nested outlines, not flat listsWorkflowyWorkflowy Pro at $6.99/mo annual focuses on infinite outlines with mirroring.

Quick verdict

Skip these picks if: If natural-language quick-add is doing real work for you, your locked-in legacy Pro pricing predates the December 2025 hike, your team coordination depends on Todoist's Business tier collaboration features, or you tried TickTick and bounced off the natural-language gap, the picks below trade Todoist's specific shape for one different advantage that may not match your needs.

At a glance: Todoist alternatives

Quick comparison across pricing floor, best fit, and switching effort. Tap a row to jump to the full pick.

Feature comparison

FeatureTickTickAny.doNotionWorkflowy
Free tier✓✓✓✓
Entry monthly (annual rate)$3 flat$5 flat$10/user$7 flat
Natural-language quick-add~~✗✗
Pomodoro timer built in✓✗✗✗
Habit tracker built in✓✗✗✗
Calendar view✓✓✓✗
WhatsApp reminders✗✓✗✗
Tasks plus notes plus databases✗✗✓~
Outline-shaped nesting~✗~✓
Cross-platform sync✓✓✓✓

Cost at your volume

Approximate cost per pick at typical annual cost.

PickYear 11 annual costYear 21 annual costYear 31 annual cost
TickTick$36/mo$36/mo$36/mo
Any.do$60/mo$60/mo$60/mo
Notion$120/mo$120/mo$120/mo
Workflowy$84/mo$84/mo$84/mo

Modeled at single user using each tool for one year. Todoist reference: $60/yr ($5/mo annual) or $84/yr ($7/mo monthly billing). TickTick Premium $35.99/yr; Any.do Premium $59.88/yr ($4.99/mo annual); Notion Plus $120/yr ($10/user/mo annual); Workflowy Pro $83.88/yr ($6.99/mo annual).

Our picks for Todoist alternatives

#1

TickTick

Free tierLow switching effort 4.5/5

Best for bundled Pomodoro and habit tracking

Try TickTick

TickTick is the answer for users whose productivity stack is tasks plus time blocks plus habit streaks all in one tool.

The trade: Natural-language quick-add is less polished than Todoist's. The integration catalog is smaller (no Slack, weaker Gmail, no Karma scoring). Sync across devices is generally reliable but occasionally trails Todoist's smoothness. Users whose workflow depends on capturing tasks at speed and routing them through other tools find Todoist's input model still wins on raw capture speed.

“The fact that TickTick allowed me to use its premium plan on a rolling monthly basis, coupled with my wife preferring the look of the TickTick app, made us go down the TickTick route.”

Strengths

  • +Built-in Pomodoro timer
  • +Built-in habit tracker
  • +Calendar view with subscription support
  • +Annual rate undercuts Todoist Pro by roughly 40 percent

Trade-offs

  • −Natural-language input less polished than Todoist
  • −Smaller integration catalog
  • −Sync occasionally trails Todoist on edge cases
Free
9 lists, 99 tasks per list
Premium
$3.99/mo monthly or $35.99/yr ($3/mo annual)
Bundled
Pomodoro, habits, calendar
Founded
2013
Pricing verified
2026-05-05
Migration steps
  1. Export your Todoist data via Settings (CSV or JSON).
  2. Sign up for TickTick (7-day Premium trial available).
  3. Use TickTick's built-in Todoist importer to load tasks, projects, and labels.
  4. Reconfigure recurring patterns; complex natural-language recurrences may need manual rework.
  5. Run two weeks of real use in TickTick before canceling Todoist.

Not for: Skip TickTick if you depend on Todoist's natural-language quick-add or the integration catalog (Slack, Gmail, Karma scoring).

Paid plans from $3.00/mo

#2

Any.do

Free tierLow switching effort 3.5/5

Best for daily-planner workflow with WhatsApp reminders

Try Any.do

Any.do is the right pick for users whose task ritual is built around morning planning plus message-driven reminders.

The trade: Smaller community than Todoist with fewer power-user templates. The integration catalog is functional but trails Todoist's depth (no Slack, no Karma scoring, weaker Gmail). Recurring-task support is less flexible than Todoist's natural-language patterns. After Any.do's 2025-2026 price changes, the annual rate now lands close to Todoist annual rather than the historical bargain it used to be.

The upside: The daily planner UI makes morning review materially easier than Todoist's flat-list model, particularly on mobile. Native WhatsApp reminders are unique in the category and matter heavily in non-US markets where WhatsApp is the default messaging surface. Color tags, location-based reminders, and voice entry on mobile cover capture patterns Todoist treats as power-user features.

Strengths

  • +Strong daily planner UI for morning reviews
  • +Native WhatsApp reminders unique in the category
  • +Color tags plus location-based reminders
  • +Voice entry on mobile

Trade-offs

  • −Smaller community than Todoist
  • −Integration catalog trails Todoist's depth
  • −Recurring-task patterns less flexible than Todoist
Free
Basic tasks and daily planner
Premium
$4.99/mo annual ($7.99 monthly)
Family
$8.49/mo for 4 members
Founded
2010
Pricing verified
2026-05-05
Migration steps
  1. Export your Todoist projects and tasks via Settings > Backups (CSV).
  2. Sign up for Any.do (7-day Premium trial).
  3. Import projects manually (Any.do does not ship a native Todoist importer); use the CSV bulk import.
  4. Recreate priorities, labels, and recurring patterns in Any.do.
  5. Run a week with both tools active before canceling Todoist.

Not for: Skip Any.do if you want a deep integration ecosystem or rely on Todoist's natural-language quick-add; Any.do is a clean to-do app, not a productivity suite.

Paid plans from $5.99/mo

#3

Notion

Free tierMedium switching effort 4.0/5

Best when tasks belong inside larger docs and projects

Try Notion

Todoist treats tasks as the atom; Notion treats them as one shape of content inside a larger workspace.

The trade: No smart reminders or notification engine like Todoist's. No natural-language quick-add; you type into a database row with structured properties (priority, due, status, project). The mobile app is less polished than Todoist's for pure task capture. Steeper learning curve for users coming from a flat task tool.

The upside: Notion Free covers the pattern at zero cost for solo users and small teams. Tasks become inline checkboxes inside meeting notes, database items in a Tasks database, or dedicated views inside larger project pages. For users whose actual work is knowledge-work-with-tasks (project documentation, team wikis, meeting notes that produce action items), Notion replaces juggling Todoist plus a notes app plus a docs tool.

Strengths

  • +Free tier covers most solo task workflows
  • +Tasks live inside larger project context
  • +Strong databases, views, and filters
  • +Active development and modern UI

Trade-offs

  • −No smart reminders or notification engine
  • −No natural-language quick-add
  • −Mobile app less polished than Todoist's for capture speed
Free
Unlimited pages, solo use
Plus
$10/user/mo annual ($12 monthly)
Business
$20/user/mo annual ($24 monthly)
Best for
Tasks inside docs
Pricing verified
2026-05-05
Migration steps
  1. Export your Todoist data via Settings > Backups (CSV).
  2. Open a Notion workspace and create a Tasks database with properties (priority, due, status, project).
  3. Import the CSV via Notion's bulk importer; map fields to the database properties.
  4. Recreate your most-used Todoist filters as Notion database views.
  5. Run two weeks of real use in Notion before canceling Todoist.

Not for: Skip Notion if you depend on Todoist's smart reminders, natural-language quick-add, or fast mobile capture; Notion's task UX is database-shaped by design.

Paid plans from $12.00/mo

#4

Workflowy

Free tierMedium switching effort 3.5/5

Best when you think in outlines, not lists

Try Workflowy

Todoist's flat-list-with-projects model is one shape; Workflowy's infinite-nested-outline is another shape entirely.

The trade: No smart reminders, no natural-language quick-add, no calendar view. Smaller community than Todoist with fewer power-user templates and shared workflows. Mobile experience trails Todoist's polish for fast capture on the go. Workflowy raised Pro pricing in 2025-2026, so the bill is no longer a clear bargain. Users who think in flat queues find Workflowy's outline-first shape too constraining.

The upside: For thinkers who plan top-down (project, then sub-tasks, then sub-sub-tasks), the infinite-nested-outline model matches the way thinking actually works. Mirroring lets one item appear in multiple lists, which solves the cross-project pattern Todoist labels handle awkwardly. Strong keyboard shortcuts and a calm, focused interface that Todoist's recent UI work has actually moved away from.

Strengths

  • +Infinite nested outlines match top-down planning
  • +Mirroring solves cross-project patterns elegantly
  • +Strong keyboard shortcuts
  • +Calm focused interface

Trade-offs

  • −No smart reminders, natural-language input, or calendar view
  • −Pro pricing raised by roughly 40 percent in 2025-2026
  • −Mobile experience trails Todoist's polish
Free
250 bullets/mo
Pro
$6.99/mo annual ($8.99 monthly)
Founded
2010
Shape
Infinite nested outlines
Pricing verified
2026-05-05
Migration steps
  1. Export your Todoist tasks as CSV via Settings > Backups.
  2. Sign up for Workflowy and start the 7-day Pro trial.
  3. Recreate your projects as top-level Workflowy nodes; tasks become nested children.
  4. Use mirroring to replicate any cross-project label patterns from Todoist.
  5. Run two weeks of real use in Workflowy before canceling Todoist.

Not for: Skip Workflowy if your work is not nesting-shaped or you depend on smart reminders, natural-language input, or calendar views; outline-first is genuinely a different model.

Paid plans from $4.99/mo

When to stay with Todoist

Stay with Todoist if natural-language quick-add is the killer feature for you, the cross-platform sync is reliable on your devices, your team uses the Business tier collaboratively, or you locked in legacy Pro pricing before the December 2025 hike. The picks below are honest exits for users who want cheaper, want bundled productivity features, want tasks inside a workspace, or want outline-shaped thinking.

4 Alternatives to Todoist

NotionFree tier

Notion from $12.00/mo

From $12.00/mo

Switch to Notion
TickTickFree tier

TickTick starts at $3.00/mo vs Todoist Pro at $5.00/mo

From $3.00/mo

Save $2.00/mo ($24.00/yr)

Switch to TickTick
Any.doFree tier

Any.do from $5.99/mo

From $5.99/mo

Switch to Any.do
WorkflowyFree tier

Workflowy starts at $4.99/mo vs Todoist Pro at $5.00/mo

From $4.99/mo

Save $0.01/mo ($0.12/yr)

Switch to Workflowy

Price Comparison

Compared against Todoist Pro ($5.00/mo)

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How we picked

Todoist alternatives are scored on the workflow shape that drives switching: bundled productivity features and Pomodoro plus habits (TickTick), daily-planner ritual with WhatsApp reminders (Any.do), tasks-inside-docs-and-databases (Notion), and outline-shaped top-down thinking (Workflowy). Each pick is the lead for one of those reader shapes.

Pricing is pulled from each platform's pricing page on the review date and re-checked quarterly. Each tool was used on real task workflows for at least a week, with at least 50 tasks captured and worked through. Testimonials are sourced only from named-author blog posts where the author published an attributed first-person account with a URL.

Update history2 updates
  • Initial published version with 4 picks.
  • Backfilled to Stage 2 schema with structured verdict, 4-paragraph intro, Quick Verdict, Feature Matrix, Usage Cost Table, per-pick author ratings, and trade/upside rationale format. Catalog drift corrected: Todoist Pro raised in December 2025 to $5/mo annual ($60/yr) or $7/mo monthly (was $5/mo flat); Any.do Premium repriced to $4.99/mo annual ($7.99 monthly, was $5.99/mo); Workflowy Pro repriced to $6.99/mo annual ($8.99 monthly, was $4.99/mo); TickTick Premium monthly clarified at $3.99/mo (annual still $35.99/yr or $3/mo equivalent); Notion Plus annual rate clarified at $10/user/mo. Added missing _derived-from-editorial.ts row for workflowy pick. One sourced testimonial added: Nick Huk on TickTick's monthly billing flexibility.

Frequently asked questions about Todoist alternatives

Is Todoist Free actually usable in 2026?

For solo users with under 5 active projects, yes. The 5-project Free cap was tightened in 2024, and the December 2025 Pro hike to $5/mo annual makes the upgrade pressure faster than it used to be. Light users (under 20 tasks per week) often find TickTick Free covers the workload at zero cost.

What about Things 3 on Apple?

Things 3 is a credible Apple-native task manager with a one-time purchase model (Mac plus iOS each priced separately). It is not in this list because the catalog focuses on cross-platform subscription tools; for solo Apple-only users with no team needs, Things 3 is a strong alternative to Todoist Pro and pays back over roughly 18 months at Todoist's new annual rate.

Can I migrate Todoist to TickTick cleanly?

Yes. TickTick ships a native Todoist importer that covers tasks, projects, labels, and basic recurring patterns. Complex natural-language recurrences ("every other Tuesday at 3pm starting next month") may need manual rework, but standard daily/weekly/monthly patterns transfer cleanly. Budget an hour for the import and verification on a 500-task vault.

Is the natural-language input really worth Todoist Pro after the price hike?

For heavy users (50-plus tasks per week), often yes; the seconds-per-capture savings compound into meaningful time over a quarter. For light users (under 20 tasks per week), TickTick Free or Notion Free typically cover the workload at lower cost. The honest test: track how many tasks you captured in the last 7 days, multiply by your hourly rate, and see whether the input speed actually pays back.

What about Sunsama or Motion?

Both are credible time-blocking tools focused on calendar-and-tasks integration at premium pricing well above standard task-manager rates. Strong fit for users whose workflow is heavy on calendar coordination and AI-driven scheduling; not in this list because the catalog focuses on broader task managers at standard price points. Sunsama is the gentler choice; Motion leans more aggressively into AI scheduling.

Ready to switch?

Our top Todoist alternative: TickTick

TickTick Premium at $35.99/yr bundles Pomodoro timer, habit tracker, and calendar view with subscription support at roughly 60 percent of Todoist Pro's annual rate; the right pick when your workflow combines tasks with time blocks and habit streaks.

Try TickTick freeOr compare all 4 picks
SE

About the author: Subrupt Editorial

The team behind subrupt.com. We track subscriptions, surface cheaper alternatives, and publish comparisons where the score formula is on the page so you can recompute it yourself. We do not claim 30,000 hours of testing. What we claim is live pricing from our database, a transparent composite score, and honest savings math against a category baseline.

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