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Airtable Alternatives

ProductivityFree tier available
Visit Airtable
PlanMonthlyAnnual
FreeFree—
Team$20.00/mo—
BusinessMost popular$45.00/mo—

Verdict

Airtable Team at 20 a user per month and Business at 45 cover database-shaped work for teams. The interesting question is whether your team's actual data-and-workflow needs justify the per-seat pricing versus alternatives that target different patterns. Each pick below addresses one switching pattern.

By Subrupt EditorialPublished Reviewed

Airtable built the spreadsheet-meets-database category. Each base has tables, fields, views (grid, kanban, calendar, gallery, gantt, timeline), and extensions for charts, forms, automations, and integrations. The structured-data approach covers use cases that pure spreadsheets handle poorly (CRMs, content calendars, project trackers, inventory).

The trouble with Airtable is the per-user pricing and feature gating. Free covers up to 1,000 records per base; the next tier (Team at 20) raises that to 50,000 and adds extensions. Business at 45 adds 125,000 records, admin panel, and SAML SSO. Per-seat math gets uncomfortable for teams of 5+ where most members read but rarely edit.

Three groups arrive here. Subscribers whose data needs are simpler than Airtable's structure assumes. Users wanting an integrated workspace covering documents alongside data. And teams that hit per-record or per-user pricing limits.

Affiliate disclosure: Subrupt earns a commission when you switch to a service through our recommendation links. This never changes the price you pay. We only recommend services where there's a real cost or feature advantage for you, and our picks are based on the data on this page, not on which programs pay the most.

Quick pick by use case

If you only have thirty seconds, find your situation below and skip to that pick.

If you want docs-as-databases unifiedCodaCoda Pro at $10/mo combines documents and databases in one canvas.If you want notes-and-databases workspaceNotionNotion Plus at $12/user/mo covers tasks, notes, wikis, and databases.If you want spreadsheet-shaped with stronger formulasSmartsheetSmartsheet at $9/user/mo focuses on spreadsheet-style project tracking.If you want lightweight relational data without enterprise pricingCapacitiesCapacities Pro at €9/mo covers object-based knowledge bases.If you want pure database with strong API and queriesSupabaseSupabase Free covers Postgres with API; Pro at $25/mo unlocks more.

At a glance: Airtable alternatives

Quick comparison across pricing floor, best fit, and switching effort. Tap a row to jump to the full pick.

Our picks for Airtable alternatives

#1

Coda

Free tierMedium switching effort

Best for docs-as-databases workflow

Try Coda

Coda Pro at 10 a user per month is half of Airtable Team and combines documents and databases in one canvas. Tables, formulas, and packs (integrations) live alongside text and embeds. For Airtable subscribers whose actual workflow includes documentation alongside data (project briefs, team wikis, OKRs), Coda's unified canvas removes the Airtable-plus-Notion stack at lower cost. The trade-off is shallower extension ecosystem than Airtable's.

Strengths

  • +Half of Airtable Team monthly price
  • +Documents and databases unified
  • +Strong formula engine
  • +Free tier covers unlimited docs

Trade-offs

  • −Smaller extensions ecosystem than Airtable
  • −Per-record limits work differently
  • −Less polished as a pure database tool
Free
Unlimited docs, basic blocks
Pro
$10/user/mo
Team
$30/user/mo
Best for
Docs-led teams
Migration steps
  1. Export Airtable bases as CSV.
  2. Sign up for Coda and create matching docs with tables.
  3. Import CSVs into Coda tables.
  4. Cancel Airtable once Coda covers your workflow.

Not for: Skip Coda if Airtable's extension ecosystem is doing real work; Coda's packs are smaller.

Paid plans from $10.00/mo

#2

Notion

Free tierMedium switching effort

Best for integrated workspace with notes and databases

Try Notion

Notion Plus at 12 a user per month is 60 percent of Airtable Team and covers notes, wikis, tasks, and databases. For Airtable subscribers whose actual workflow has expanded beyond pure data tables to documentation and team wikis, Notion's unified workspace covers everything. The trade-off is shallower database power; Airtable handles complex relational models better.

Strengths

  • +60% of Airtable Team price
  • +Unified notes, wikis, tasks, databases
  • +Strong team collaboration
  • +Free tier covers solo use

Trade-offs

  • −Less powerful database engine than Airtable
  • −No comparable extensions ecosystem
  • −Steeper learning curve
Free
Solo use
Plus
$12/user/mo
Business
$20/user/mo
Best for
Integrated workspaces
Migration steps
  1. Export Airtable bases as CSV.
  2. Sign up for Notion and create a Database.
  3. Import CSVs and reconfigure properties.
  4. Cancel Airtable once Notion covers your workflow.

Not for: Skip Notion if Airtable's relational power and views are the lever; Notion's databases are simpler.

Paid plans from $12.00/mo

#3

Smartsheet

Free tierMedium switching effort

Best for spreadsheet-shaped project tracking

Try Smartsheet

Smartsheet at 9 a user per month is roughly 45 percent of Airtable Team and focuses on spreadsheet-style project tracking with strong Gantt and timeline views. For Airtable subscribers in project-management roles where the data is project-shaped (tasks, milestones, dependencies), Smartsheet's purpose-built model covers that better. The trade-off is less flexibility for non-project data.

Strengths

  • +45% of Airtable Team price
  • +Strong Gantt and timeline views
  • +Spreadsheet-familiar UX
  • +Strong project-management focus

Trade-offs

  • −Less flexible than Airtable for non-project data
  • −Smaller extensions ecosystem
  • −Spreadsheet-shaped UX may feel old
Pro
$9/user/mo
Business
$19/user/mo
Enterprise
Custom
Best for
Project tracking
Migration steps
  1. Export Airtable bases as CSV.
  2. Sign up for Smartsheet and create matching sheets.
  3. Import CSVs and configure column types.
  4. Cancel Airtable once Smartsheet covers your project workflow.

Not for: Skip Smartsheet if your data is not project-shaped; Airtable is more flexible for non-project data.

Paid plans from $12.00/mo

#4

Capacities

Free tierMedium switching effort

Best for object-based knowledge management

Try Capacities

Capacities Pro at 9 euros per month is roughly half of Airtable Team and uses an object-based model where every item has a type (Person, Project, Idea, Meeting). For Airtable subscribers whose actual usage is more knowledge-management than database (people directories, project archives, idea repositories), Capacities covers that better at lower cost. The trade-off is less flexibility for non-object data.

Strengths

  • +Half of Airtable Team price
  • +Object-based model fits knowledge work
  • +Free tier workable
  • +AI assistant on Pro

Trade-offs

  • −Less flexible than Airtable for diverse data
  • −Smaller integrations ecosystem
  • −Newer platform with less mature features
Free
Unlimited objects, basic features
Pro
€9/mo or €96/yr
Best for
Knowledge management
Founded
2022
Migration steps
  1. Sign up for Capacities free tier.
  2. Define object types matching your Airtable structure.
  3. Import data manually or via CSV (limited support).
  4. Cancel Airtable if Capacities covers your knowledge workflow.

Not for: Skip Capacities if Airtable's relational tables are doing real work; Capacities' object model is different.

Paid plans from $10.00/mo

#5

Supabase

Free tierHigh switching effort

Best for pure database with API

Try Supabase

Supabase Free covers a Postgres database with auto-generated REST and GraphQL APIs. Pro at 25 a month adds more storage, bandwidth, and projects. For Airtable subscribers whose actual usage is more developer-led (building applications on top of the data), Supabase delivers raw Postgres power at lower cost. The trade-off is no built-in UI for non-developers; you build the front-end yourself.

Strengths

  • +Free tier with Postgres database
  • +Auto-generated REST and GraphQL APIs
  • +Real-time subscriptions
  • +Strong developer ergonomics

Trade-offs

  • −No no-code UI for non-developers
  • −Pro at $25 similar to Airtable Team
  • −Building apps requires development work
Free
500MB database, 50K MAU auth
Pro
$25/mo
Team
$599/mo
Best for
Developer-led apps
Migration steps
  1. Export Airtable bases as CSV.
  2. Create Supabase project and design Postgres schema.
  3. Import CSVs via Supabase's import tool or psql.
  4. Build a UI (or use external tools like Retool) to replace Airtable views.

Not for: Skip Supabase if you are not a developer; Airtable's no-code views are the lever for non-technical users.

Paid plans from $25.00/mo

When to stay with Airtable

Stay with Airtable Team or Business if the database structure is doing real work, the extensions ecosystem covers your workflow, or your team has built integrations on the platform. The picks below are honest exits for users who want simpler note-taking, document-led work, or different shape entirely.

5 Alternatives to Airtable

NotionFree tier

Notion starts at $12.00/mo vs Airtable Business at $45.00/mo

From $12.00/mo

Save $33.00/mo ($396.00/yr)

Switch to Notion
SupabaseFree tier

Supabase starts at $25.00/mo vs Airtable Business at $45.00/mo

From $25.00/mo

Save $20.00/mo ($240.00/yr)

Switch to Supabase
CodaFree tier

Coda starts at $10.00/mo vs Airtable Business at $45.00/mo

From $10.00/mo

Save $35.00/mo ($420.00/yr)

Switch to Coda
SmartsheetFree tier

Smartsheet starts at $12.00/mo vs Airtable Business at $45.00/mo

From $12.00/mo

Save $33.00/mo ($396.00/yr)

Switch to Smartsheet
CapacitiesFree tier

Capacities starts at $10.00/mo vs Airtable Business at $45.00/mo

From $10.00/mo

Save $35.00/mo ($420.00/yr)

Switch to Capacities

Price Comparison

Compared against Airtable Business ($45.00/mo)

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How we picked

Airtable alternatives are scored on the patterns that drive switching: docs-as-databases, integrated workspace, project tracking, knowledge management, and pure database with API. Each pick is the lead for one of those patterns.

Pricing is taken from each platform's site on the review date. UX quality is assessed by completing a representative project on each platform. The page is reviewed quarterly.

Update history1 update
  • Initial published version with 5 picks.

Frequently asked questions about Airtable alternatives

Is Airtable Team worth $20 per user per month?

For teams whose data needs hit the 1,000-record Free limit and require extensions or Gantt views, yes. For teams of 5+ users where most are read-only viewers, the per-seat math gets uncomfortable for larger teams; alternatives like Notion at 12 or Coda at 10 cover similar use cases at lower per-user cost.

What is the difference between Airtable Team and Business?

Team at 20/user/mo gives 50,000 records per base, extensions, and Gantt/timeline views. Business at 45/user/mo gives 125,000 records, admin panel, SAML SSO, and advanced permissions. The Business premium is for enterprise compliance and larger datasets; most teams stay on Team.

Can Airtable replace a database for an app?

For small to medium-sized apps with simple data needs, Airtable plus tools like Softr, Glide, or Retool can build production apps. For larger or more complex apps, Supabase or a self-hosted Postgres database is more appropriate. The threshold is roughly the 50,000-record Team-tier limit; above that, dedicated databases perform better at higher record counts.

How does Airtable compare to Google Sheets?

Google Sheets is free and covers spreadsheet-shaped data well. Airtable adds structured fields (single-select, multi-select, attachment, linked records), multiple views, and extensions. For data that fits a flat spreadsheet, Sheets is sufficient; for relational data with multiple views, Airtable is purpose-built.

Are there Airtable discounts?

Annual billing saves about 17% vs monthly. Educational and nonprofit discounts are available with verification. Cyber Monday occasionally offers promotional rates. The cancellation funnel sometimes offers retention pricing.

SE

About the author: Subrupt Editorial

The team behind subrupt.com. We track subscriptions, surface cheaper alternatives, and publish comparisons where the score formula is on the page so you can recompute it yourself. We do not claim 30,000 hours of testing. What we claim is live pricing from our database, a transparent composite score, and honest savings math against a category baseline.

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