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TutorCruncher Alternatives

Tutoring Business Management
Visit TutorCruncher
PlanMonthlyAnnual
PlusMost popular$82.00/mo$984.00/yr
Standard$35.00/mo$420.00/yr

Verdict

TutorCruncher Standard at $22 per user monthly + $35 base + Plus at $47 per user + $35 base is fair for active mid-volume tutoring agencies depending on CRM + scheduling + invoicing + tutor portal. Solo + 1-tutor side-hustles over-buy. Where alternatives win: TutorBird ships solo + music-led tutoring at $14.95-$39.95, Oases Online covers Title I + state-funded reporting at $129-$249, MyTutor (Tutor Compass) bundles budget-tier matchmaking-led entry at $49-$99, and TutorPanel offers free-tier solo entry at $0-$29.

By Subrupt EditorialPublished Reviewed

Tutoring business management splits cleanly by agency size. Solo and 1-tutor side-hustle tutors need affordable CRM, scheduling, and invoicing. Mid-volume tutoring agencies (5-50 tutors) layer on tutor portals and automation. Enterprise multi-branch tutoring and Title I-funded ops need roster, custom workflows, and APIs.

TutorCruncher dominates the mid-volume tutoring agency segment with the broadest installed base. TutorBird (Music Soft) competes on solo + music-led tutoring. Oases Online leads Title I + state-funded tutoring agency reporting. MyTutor (Tutor Compass) serves the budget-tier matchmaking-led segment. TutorPanel offers a free tier for solo entry.

On cost, a 10-tutor agency pays roughly $3,060/year on TutorCruncher Standard versus $479 on TutorBird Plus, $1,548 on Oases Online, $1,188 on MyTutor Plus, and $348 on TutorPanel Pro. The 1-9x spread tracks CRM + tutor portal + automation depth, solo + music-led tutoring, Title I + state-funded reporting, budget-tier matchmaking, and free-tier solo entry.

Quick map by agency type. Solo + 1-tutor side-hustle: TutorPanel Free or Pro at $29. Solo + music school: TutorBird. Title I + state-funded: Oases Online. Budget-tier matchmaking: MyTutor. Mid-volume + TutorCruncher stack: stay with TutorCruncher. Multi-branch + APIs: TutorCruncher Plus + Oases Online Plus.

Affiliate disclosure: Subrupt earns a commission when you switch to a service through our recommendation links. This never changes the price you pay. We only recommend services where there's a real cost or feature advantage for you, and our picks are based on the data on this page, not on which programs pay the most.

Quick pick by use case

If you only have thirty seconds, find your situation below and skip to that pick.

If you are a solo + music-led tutor (music school + private music lessons)TutorBird (Music Soft)TutorBird (Music Soft) Standard at $14.95 monthly for up to 25 students + Plus at $39.95 for up to 200 students ships tutoring + music school CRM + scheduling + billing + parent portal + payments tighter than TutorCruncher for music-school-led tutoring.If your agency operates Title I + state-funded tutoring with reporting requirementsOases OnlineOases Online Standard at custom $129 per agency monthly + Plus at $249 ships tutoring agency CRM + scheduling + payroll + Title I + state reporting + parent portal tighter than TutorCruncher for Title I + state-funded ops.If you want a budget-tier matchmaking-led tutoring CRM with tutor matching workflowMyTutor (Tutor Compass)MyTutor (Tutor Compass) Standard at $49 per agency monthly + Plus at $99 ships tutoring agency CRM + scheduling + invoicing + tutor portal + payments + matchmaking at the cheapest credible budget-tier matchmaking-led pricing.If you are a solo + 1-tutor side-hustle wanting a free tier to evaluateTutorPanelTutorPanel Free covers tutoring CRM + scheduling + invoicing + parent + tutor portal + payments at $0 for up to 5 students + Pro at $29 monthly for up to 100 students adds advanced reporting + APIs; TutorCruncher has no free tier.

At a glance: TutorCruncher alternatives

Quick comparison across pricing floor, best fit, and switching effort. Tap a row to jump to the full pick.

Our picks for TutorCruncher alternatives

#1

TutorBird (Music Soft)

Low switching effort

Best for solo + music-led tutoring

Try TutorBird (Music Soft)

TutorBird (Music Soft) Standard at $14.95 monthly for up to 25 students covers tutoring + music school CRM + scheduling + billing + parent portal + payments + email support. Plus at $39.95 monthly for up to 200 students adds advanced reporting + APIs + integrations + multi-tutor + custom workflows + standard support. Where TutorCruncher focuses on per-user agency pricing, TutorBird flat-fee tiers favour solo + music-led tutoring: low base fee + per-student-tier scaling + music-school-specific recital + recital + practice-tracking workflow tuned for music school tutors specifically. For solo + music school + private music lesson tutors, TutorBird beats TutorCruncher on solo + music-led economics. The trade vs TutorCruncher: weaker TutorCruncher-equivalent multi-branch + agency CRM depth, smaller US tutoring agency installed base, less mature multi-branch enterprise consolidation.

Strengths

  • +$14.95 Standard (vs TutorCruncher $22 + $35 base)
  • +Music-school-specific recital + practice tracking
  • +Plus adds APIs + multi-tutor + custom workflows
  • +Strong fit for solo + music-led tutoring

Trade-offs

  • −Weaker TutorCruncher-equivalent multi-branch + agency CRM
  • −Smaller US tutoring agency installed base
  • −Less mature multi-branch enterprise consolidation
Standard
$14.95/mo (up to 25 students)
Plus
$39.95/mo (up to 200 students) with APIs
Heritage
Music Soft-owned
Strength
Solo + music-led tutoring
Pricing verified
2026-04-30
Migration steps
  1. Sign up at tutorbird.com (typically a 30-day free trial).
  2. Migrate TutorCruncher student + tutor + scheduling + billing history via TutorBird data import.
  3. Configure TutorBird tutoring + music school CRM + scheduling + billing + parent portal workflow.
  4. Train solo tutor + music teachers on TutorBird UI vs TutorCruncher.
  5. Cancel TutorCruncher once TutorBird covers full student + scheduling + billing + portal cycle for one quarter.

Not for: Pass on TutorBird if you are a mid-volume + multi-branch tutoring agency valuing TutorCruncher's CRM + tutor portal + automation depth; TutorCruncher Standard + Plus fit those shapes better.

Paid plans from $14.95/mo

#2

Oases Online

Medium switching effort

Best for Title I + state-funded reporting

Try Oases Online

Oases Online Standard at custom $129 per agency monthly covers tutoring agency CRM + scheduling + payroll + Title I + state reporting + parent portal + standard support. Plus at $249 per agency adds advanced reporting + APIs + integrations + multi-branch + custom workflows + priority support. Where TutorCruncher + TutorBird + MyTutor + TutorPanel focus on private-pay tutoring agencies, Oases Online leads on Title I + state-funded tutoring agency reporting: deep Title I supplementary educational services (SES) reporting, state-funded tutoring program compliance, and federal + state grant reporting tuned for Title I + state-funded tutoring agencies specifically. For Title I + state-funded tutoring agencies, Oases Online beats TutorCruncher on Title I + state reporting workflow fit. The trade vs TutorCruncher: weaker TutorCruncher-equivalent private-pay tutoring agency CRM depth, smaller installed base outside Title I + state-funded segment, less mature private-pay-led automation.

Strengths

  • +Title I + state-funded tutoring reporting
  • +$129 + $249 per agency predictable tiers
  • +Plus adds APIs + multi-branch + custom workflows
  • +Strong fit for Title I + state-funded tutoring agencies

Trade-offs

  • −Weaker TutorCruncher-equivalent private-pay tutoring CRM
  • −Smaller installed base outside Title I + state-funded segment
  • −Less mature private-pay-led automation
Standard
Custom ~$129/agency/mo
Plus
Custom ~$249/agency/mo with APIs + multi-branch
Differentiator
Title I + state-funded reporting
Strength
Title I + state-funded tutoring
Pricing verified
2026-04-30
Migration steps
  1. Schedule demo at oasesonline.com (typically a 30-60 minute walk-through plus custom pricing).
  2. Migrate TutorCruncher student + tutor + scheduling + payroll + Title I history via Oases Online onboarding.
  3. Configure Oases Online tutoring agency CRM + scheduling + payroll + Title I + state reporting + parent portal workflow.
  4. Train Title I + state-funded admin staff on Oases Online UI vs TutorCruncher.
  5. Cancel TutorCruncher once Oases Online covers full student + scheduling + payroll + Title I cycle for one quarter.

Not for: Oases Online falls short for private-pay tutoring agencies depending on TutorCruncher's CRM + tutor portal + automation depth; TutorCruncher Standard + Plus fit those shapes better.

Paid plans from $129.00/mo

#3

MyTutor (Tutor Compass)

Low switching effort

Best for budget-tier matchmaking-led entry

Try MyTutor (Tutor Compass)

MyTutor (Tutor Compass) Standard at $49 per agency monthly covers tutoring agency CRM + scheduling + invoicing + tutor portal + payments + matchmaking + email support. Plus at $99 per agency adds advanced reporting + APIs + integrations + multi-branch + custom workflows + standard support. Where TutorCruncher Standard at $22 per user + $35 base scales linearly with tutors, MyTutor flat-fee tiers favour smaller agencies prioritising tutor matching workflow: client-tutor matchmaking algorithms, tutor profile + skills database, and matchmaking-led tutor + client onboarding tuned for matchmaking-led tutoring agencies. For budget-tier mid-volume agencies prioritising tutor matching workflow + flat-fee pricing, MyTutor beats TutorCruncher on matchmaking-led entry economics. The trade vs TutorCruncher: weaker TutorCruncher-equivalent multi-branch + agency CRM depth, smaller US tutoring agency installed base, less mature multi-branch enterprise consolidation.

Strengths

  • +Tutor matching + client-tutor matchmaking workflow
  • +$49 + $99 flat-fee predictable tiers
  • +Plus adds APIs + multi-branch + custom workflows
  • +Strong fit for budget-tier matchmaking-led agencies

Trade-offs

  • −Weaker TutorCruncher-equivalent multi-branch + agency CRM
  • −Smaller US tutoring agency installed base
  • −Less mature multi-branch enterprise consolidation
Standard
$49/agency/mo
Plus
$99/agency/mo with APIs + multi-branch
Heritage
Tutor Compass-owned
Strength
Budget-tier matchmaking-led
Pricing verified
2026-04-30
Migration steps
  1. Sign up at tutorcompass.com (typically a 14-day free trial).
  2. Migrate TutorCruncher student + tutor + scheduling + billing history via MyTutor data import.
  3. Configure MyTutor tutoring agency CRM + scheduling + invoicing + tutor portal + matchmaking workflow.
  4. Train solo + small-agency staff on MyTutor UI vs TutorCruncher.
  5. Cancel TutorCruncher once MyTutor covers full student + tutor + scheduling + billing + matchmaking cycle for one quarter.

Not for: MyTutor is suboptimal for mid-volume + multi-branch tutoring agencies valuing TutorCruncher's CRM + tutor portal + automation depth; TutorCruncher Standard + Plus fit those shapes better.

Paid plans from $49.00/mo

#4

TutorPanel

Free tierLow switching effort

Best for free-tier solo entry

Try TutorPanel

TutorPanel Free at $0 for up to 5 students covers tutoring CRM + scheduling + invoicing + parent + tutor portal + payments + community support. Pro at $29 monthly for up to 100 students adds advanced reporting + APIs + integrations + multi-tutor + custom workflows + email support. Where TutorCruncher Standard at $22 per user + $35 base is the entry tier with no free tier, TutorPanel Free ships solo CRM + scheduling + invoicing + portal parity scope at $0. For solo + 1-tutor side-hustles wanting to evaluate before committing, TutorPanel beats TutorCruncher on free-tier entry economics. The trade vs TutorCruncher: not a full multi-branch + agency platform, no TutorCruncher-equivalent automation + tutor portal depth, smaller installed base outside solo segment.

Strengths

  • +Free tier (vs TutorCruncher no free tier)
  • +$29 Pro adds APIs + multi-tutor + custom workflows
  • +Bundled tutoring CRM + scheduling + invoicing + portal
  • +Strong fit for solo + 1-tutor side-hustle

Trade-offs

  • −Not a full multi-branch + agency platform
  • −No TutorCruncher-equivalent automation + tutor portal
  • −Smaller installed base outside solo segment
Free
$0 for up to 5 students
Pro
$29/mo (up to 100 students) with APIs
Strength
Free-tier solo entry
Heritage
Solo + small-tutor focus
Pricing verified
2026-04-30
Migration steps
  1. Sign up at tutorpanel.com (free tier available).
  2. Migrate TutorCruncher student + tutor + scheduling + invoicing history via TutorPanel data import.
  3. Configure TutorPanel tutoring CRM + scheduling + invoicing + parent + tutor portal workflow.
  4. Upgrade to Pro at $29 monthly if multi-tutor + APIs needed.
  5. Cancel TutorCruncher once TutorPanel covers full student + scheduling + invoicing + portal cycle for one quarter.

Not for: TutorPanel falls short for mid-volume + multi-branch tutoring agencies depending on TutorCruncher's CRM + automation + tutor portal + multi-branch depth; TutorCruncher Standard + Plus fit those shapes better.

Paid plans from $29.00/mo

When to stay with TutorCruncher

Stay with TutorCruncher if your tutoring agency depends on its CRM + scheduling + invoicing + tutor portal flow, your payments + automation are well-tuned, or your multi-branch rollout includes APIs + custom workflows. The picks below cover TutorBird for solo + music-led tutoring, Oases Online for Title I + state-funded reporting, MyTutor (Tutor Compass) for budget-tier matchmaking-led entry, and TutorPanel for free-tier solo entry.

4 Alternatives to TutorCruncher

TutorBird (Music Soft)

TutorBird (Music Soft) starts at $14.95/mo vs TutorCruncher Plus at $82.00/mo

From $14.95/mo

Save $67.05/mo ($804.60/yr)

Switch to TutorBird (Music Soft)
Oases Online

Oases Online from $129.00/mo

From $129.00/mo

Switch to Oases Online
MyTutor (Tutor Compass)

MyTutor (Tutor Compass) starts at $49.00/mo vs TutorCruncher Plus at $82.00/mo

From $49.00/mo

Save $33.00/mo ($396.00/yr)

Switch to MyTutor (Tutor Compass)
TutorPanelFree tier

TutorPanel starts at $29.00/mo vs TutorCruncher Plus at $82.00/mo

From $29.00/mo

Save $53.00/mo ($636.00/yr)

Switch to TutorPanel

Price Comparison

Compared against TutorCruncher Plus ($82.00/mo)

Continue your research

TutorBird (Music Soft) alternativesOases Online alternativesTutorPanel alternatives

How we picked

We compared tutoring business management platforms across the solo side-hustle through enterprise multi-branch + Title I segment on per-user + per-agency pricing, CRM + scheduling + invoicing depth, tutor portal + automation, multi-vertical fit (tutoring + music + Title I), and integrations ecosystem.

We weighted predictable per-user vs per-agency pricing, bundled vs add-on pricing model, and agency-stage fit (solo side-hustle, mid-volume tutoring agency, enterprise multi-branch + Title I). Pricing pulled from each vendor's site or sales conversations on the review date. Last refreshed 2026-04-30.

Update history1 update
  • Initial published version with 4 picks.

Frequently asked questions about TutorCruncher alternatives

What is TutorCruncher pricing?

TutorCruncher Standard at $22 per user monthly + $35 base covers tutoring agency CRM + scheduling + invoicing + tutor portal + payments + automation + standard support. Plus at $47 per user monthly + $35 base adds advanced reporting + APIs + integrations + multi-branch + custom workflows + priority support.

Is there a free tutoring business management tool?

TutorPanel Free covers tutoring CRM + scheduling + invoicing + parent + tutor portal + payments at $0 for up to 5 students. TutorCruncher + TutorBird + Oases Online + MyTutor (Tutor Compass) all require paid tiers; vendors typically offer 14-30 day trials but no free perpetual tier.

Which platform leads on Title I + state-funded reporting?

Oases Online is engineered for Title I + state-funded tutoring agency reporting. Standard at $129 per agency monthly + Plus at $249 are canonical for Title I + state-funded tutoring agencies needing supplementary educational services (SES) + federal + state grant reporting.

What replaces TutorCruncher for music-led tutoring?

TutorBird (Music Soft) Standard at $14.95 monthly for up to 25 students + Plus at $39.95 monthly for up to 200 students are canonical for solo + music school + private music lesson tutors prioritising music-school-specific recital + practice tracking workflow.

Which platform fits free-tier solo evaluation?

TutorPanel Free at $0 for up to 5 students + Pro at $29 monthly for up to 100 students are canonical for solo + 1-tutor side-hustles wanting to evaluate before committing. TutorPanel is the only vendor in this segment offering a permanent free tier.

SE

About the author: Subrupt Editorial

The team behind subrupt.com. We track subscriptions, surface cheaper alternatives, and publish comparisons where the score formula is on the page so you can recompute it yourself. We do not claim 30,000 hours of testing. What we claim is live pricing from our database, a transparent composite score, and honest savings math against a category baseline.

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